Comrades Substitution Rule

SUBSTITUTION RULE – (FOR SOUTH AFRICAN ATHLETES ONLY)

The substitution rule is an extension of the Comrades Marathon Race rules and must be read in conjunction with the general race rules. The rule governs the process of withdrawing one athlete from the Comrades Marathon and replacing the fully paid athlete’s entry with another athletes entry and credentials.

It is the responsibility of the substitute athlete to find an athlete who intends to or has withdrawn from the race.

The Substitution process will open on 1 March and all Substitution Applications must reach the CMA by no later than 30 March 2012.

The following process has been formulated as a guideline for the implementation of the Substitution Rule:
The CMA has aligned the Substitution Rule to the club membership rule.
Section A: Withdrawal from the Comrades Marathon
An athlete who has already entered for the Comrades Marathon and who wishes to withdraw from the race, must complete Section A of the Substitution Application form confirming his/her decision to withdraw from the Comrades Marathon.
All fields in this section must be completed.
The Substitution form must be signed by the athlete withdrawing from the race.
A certified copy of the withdrawing athlete’s ID document must be attached to the Substitution Application Form.
The Substitution form must be countersigned by his/her club chairperson to verify the athlete’s information and the reason for withdrawal from the Comrades Marathon.
The completed form must then be given to the substitute athlete.
Section B: Substitution into the Comrades Marathon
The substitute must complete Section B of the Substitution Application form.
All fields in this section must be completed.
The substitute must be a member of an ASA registered club.
The substitute must have a current official ASA license number.
The substitute must have completed an officially recognised qualifying race within the required qualifying time.
A certified copy of the substitutes ID document must be attached to the Substitution Application Form.
The substitute must complete and attach the official Comrades Entry Form providing all the details for entry as required.
The substitute must pay an administration fee of R 100.00 to the CMA. Payment methods include credit card, direct transfer, cheque or postal order.
Proof of payment must be attached to the Substitution Application.
The Substitution form must be countersigned by the substitute’s club chairperson to verify the athlete’s information and the qualifying times.
General
All Substitution Applications must be submitted directly to the CMA Office in Pietermaritzburg.
All substitution applications are to be submitted via email or facsimile.
No refund will be made to the athlete who has withdrawn from the race.
The Substitution process will open on 1 March of each year and all Substitution Applications must reach the CMA by no later than 30 March in order to be approved and processed in time.
Both the withdrawing athlete and the substitute will be notified whether their Substitution Application has been successful.
Note: all captured information will stay on the system and the withdrawing athlete will be listed as pre-race withdraw.